Alumni & Events Officer
Posted: Jun 21 2013
American International College is a private, coeducational institution of higher education located on a 60+ acre campus in Springfield, Massachusetts. Founded in 1885, the College has 3500 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.
Reporting to the Associate Vice President for Institutional Advancement, the Alumni Relations and Events Officer will be responsible for the planning, delivery and evaluation of a strategic program of alumni relations and events. Working closely with the entire advancement team, this position will provide leadership for alumni programming and development events.
ESSENTIAL JOB FUNCTIONS
- Coordinate alumni activities through existing and new geographic, academic and affinity groups, for the purposes of developing a lifelong connection to AIC, increasing engagement throughout the College community leading to increased annual, major, and planned giving donations.
- Research and provide a tangible internal/external benefits package for alumni, current students, parents of current students, and other constituents seeking engagement with AIC.
- Secure commitments from alumni to provide professional expertise and volunteer service to support the broad and comprehensive needs of the College. This includes partnering with the director of career services, student clubs, athletic coaches, and academic deans to increase engagement.
- Partner with Director of Annual Giving and other Institutional Advancement (IA) colleagues to identify, cultivate, solicit and steward alumni giving in both financial and non-financial way.
- With IA colleagues and Marketing create Lucent Alumni Magazine three times per year.
- Develop and propose short term and long term goals, including metrics for alumni engagement including a yearlong alumni calendar of activities for engagement.
- Maintain and expand alumni webpage and increase/enhance social media activity for alumni. Identify new and emerging communications methods and develop a strategy for using these tools to communicate to the alumni community.
- Cooperate and coordinate with advancement services to ensure accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni directory), correspondence, website, postal returns, etc.
- Deliver programming within agreed budgets and meeting set target goals.
- Facilitate good donor relations by representing the Office at functions and meetings as assigned and working with donors and potential donors, alumni, students, friends, and various constituencies of AIC to strengthen their ties.
- Events duties and responsibilities
- Responsible for high-quality planning and delivery of events insuring they meet their objectives such as raising funds, building affinity, thanking donors, etc.,
- Coordinate annual alumni events, including Homecoming Weekend, Veteranís Day, Admiral Hines pinning ceremony, Chipman Golf tournament, regional alumni events etc.
- Coordinate annual fundraising events including Presidentís Cup Golf Tournament and Run for Education.
- Measure event impact and recommend future actions.
- Active in securing sponsorships for events that are a key source of development revenue. Including identifying and developing new potential corporate sponsors and relationships.
- Working with Marketing, produce collateral, including online and printed, using a targeted marketing approach and proper recognition of sponsors and supporters
- Produce timely and detailed event briefings for all relevant staff including President and senior staff, insuring all relevant alumni and donor information is provided, where appropriate
- Serve as liaison with key campus service providers to guarantee effective use of resources and quality delivery across all event elements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelorís degree required
- Bachelorís degree, advanced degree preferred
- Minimum three years relevant experience in alumni relations and/or event management
- Excellent written and oral communication skills
- Excellent organizational skills and ability to manage multiple tasks
- Experience working with Blackbaudís Raiserís Edge a plus
- Proficiency with Microsoft Office Suite
- Requires travel and a willingness to work weekends and evenings as necessary.
The Alumni & Events Officer is a full-time, twelve-month, exempt position. Normal office hours are 8:30 a.m. to 4:30 p.m. with non-paid lunch break, flexible to the needs of the department. This is a benefit eligible position.
Qualified applicants must electronically submit a cover letter, current resume or CV, and the contact information for three professional references (all saved as one document) via our online application system.
American International College is an Equal Opportunity Employer.