Exciting News: Jenzabar One (J1) is almost here:

AIC is implementing Jenzabar One (J1), a new cloud-based platform that will modernize campus technologies and improve key processes for everyone—students, faculty, and staff. Here’s what you need to know:

What is Jenzabar One (J1)?

• A cloud-based platform designed to streamline operations across campus.
• Combines multiple systems into a single, user-friendly, mobile-friendly portal.

Benefits of J1 for the Campus Community

• Students:
  • Simplified course registration, housing, and billing processes.
  • Centralized communications with portal notifications.
  • Easier access to campus services in one place.
• Faculty and Staff:
  • Improved tools for managing financial systems and budgets.
  • Enhanced efficiency for campus-wide operations.

What Systems Will J1 Replace?

• CX (Student Information System)
• Connect (Advising System)
• Adirondack (Housing System)
• Financial Edge/WebPortal (Finance and Budget Systems)

When Will J1 Launch?

• Go-Live Date: March 2025

This transition represents a major step forward in creating a seamless and efficient campus experience for everyone.

With the implementation of Jenzabar One, AIC’s new cloud-based platform, students, faculty, and staff will enjoy more streamlined processes and quicker access to important information. Here’s what to expect:

Enhanced Features for Everyone

• myAIC Redesign
  • myAIC is getting a fresh, modern redesign to make it easier for students, faculty, and staff to quickly find the information they need.
  • Content currently spread across multiple systems will be consolidated, so there will be fewer places to search for important updates and resources.
• Course Registration Improvements
  • Students will now have access to a course planning calendar, allowing them to:
    • Check if a course fits their schedule.
    • See how many seats are available in a class.
    • View details like instructor information.
• Degree Audit Tool
  • A new degree audit feature will roll out this summer to help students plan their courses.
  • Students will be able to:
    • Track the status of their degree requirements.
    • Ensure their courses align with graduation goals.

Additional Enhancements

• Quick Access to Financial Accounts
  • Students will be able to view their financial information and accounts easily.
• Housing Information Integration
  • Housing details will now be part of the new myAIC portal, offering a more seamless experience.
• Improved Communication
  • Notifications via text and portal updates will keep students informed in one central location.

These updates are designed to improve your experience and make campus life more efficient.

Faculty and staff at AIC can look forward to several enhancements that will streamline processes and improve efficiency. Here’s how Jenzabar One will make a difference:

• Modern, User-Friendly Portals
  • Faculty and staff will benefit from redesigned, audience-based portals that are more intuitive and mobile-friendly.
  • Finding and managing information will be faster and easier.
• Simplified Course Registration
  • A smoother, more efficient course registration process will reduce administrative burdens and improve the overall user experience for both faculty and students.
• Automated Workflows
  • Workflows will be automated and aligned with enhanced communications tools, saving time and reducing manual tasks.
• Paperless Forms
  • A move to paperless processes will eliminate the need for physical forms, making operations more seamless and environmentally friendly.

These improvements will support faculty and staff by creating a more efficient, connected, and productive campus environment.

Our administrative departments have spent countless hours over the past 18 months learning how J1 functions and mapping our current data into the new J1 system. Over the next few months, we are excited to share more as we roll out the system and improve the look and feel for students and employees. If you see any of our module managers, please thank them for their continued hard work.
The Core J1 Team

Work on J1 began in July of 2022, with Go Live currently scheduled for March of 2025.

The Go Live process for Jenzabar One (J1) will take place from Wednesday, February 19th to Friday, March 14th. Here’s what you need to know:

• System Access During This Time
  • myAIC, CX, Finance, Accounts Payable, and Budget systems will be available in read-only mode during the migration.
  • You will be able to view information but won’t be able to make changes or updates.
• What Happens During Go Live?
  • The new systems will be brought online, tested, and finalized to ensure everything works smoothly.
  • Teams will make adjustments as needed to prepare the systems for full functionality.
• Updates and Announcements
  • From March 10th through March 21st, you will receive regular updates on the availability of systems and their features.
  • Check for regular announcements to stay informed about the new system’s progress and readiness.

While the team works to bring Jenzabar One (J1) online, the current systems, CX and myAIC, will remain in “read-only” mode. Here’s what that means:

• Access to Information
  • Students, faculty, and staff will still be able to view pages and find information on both systems.
  • However, no updates or changes can be made during this period.
• Support During Go Live

Thank you for your understanding and cooperation as we upgrade to a more efficient and user-friendly system!