Doctoral Hooding and Commencement

More details will be provided as the date of the ceremony approaches. Please check this page regularly for updates.

 

Doctoral Candidates

Application to Graduate and Exit Survey

In order to graduate, all AIC graduates must complete the Application to Graduate and Exit Survey. Follow the link above to the MyAIC Commencement page, scroll down to useful links and click Application to Graduate and Exit Survey.

Regalia

Follow the link below to order doctoral candidate regalia. Follow the prompts and select either “Doctor Package Ship to School” or “Doctor Package Ship to Home”. Regalia will need to be ordered by 4/3/18 if shipped to your home or 4/13/18 if shipped to AIC. Regalia shipped to AIC can be picked up at the Campus Store.

Order Student Regalia

Arrival Time for Graduates

All doctoral candidates should arrive at Courniotes Hall Room 112 at 1 p.m. to meet and robe.

About the Ceremony

The Doctoral Hooding Ceremony celebrates the unique and substantive contributions to academic and professional knowledge our students have made in their respective fields after years of work.

At exactly 2:00 p.m., the marshals will start the procession leading you from Courniotes Hall 112 to the theater. 

Follow the person in front of you. If you are in the proper place in line, the marshals will see to it that you are put in the proper seat and that you eventually arrive at the stage when your name is called.

After reaching your seat, please remain standing until after the invocation. Watch the platform party; remove and replace your caps when they do. Then, on instruction from the stage, please be seated. Follow the program for a smooth ceremony and to make sure you are ready for your moment when it comes.

How long is the Ceremony?

The Doctoral Hooding Ceremony will last approximately 1.5 hours.

All graduates are expected to remain in their seats throughout the Ceremony and march out with their classmates at the end of the event.

Photography

TBA. Please check back here for details about photography.

Reception

Doctoral candidates, friends, families, faculty, and staff are welcome to join us for a short reception following the ceremony in the West Wing of the Esther B. Cultural Arts Center adjacent to the Griswold Theatre.

Diploma

Diplomas will be mailed 4–6 weeks after graduation.

International Students

Studying in the United States on an F-1 visa affords International Students a grace period of 60 days to remain in the country after Commencement. Please make sure arrangements have been made for travel home during that time.

International Students who are staying in the country to pursue another degree must notify the International Advisor no later than Friday, April 6, 2018. Failure to do so could result in visa complications.

For any questions related to International Students, contact Lesley LaMarche, Office for International Student Life at 413.654.1731 or email international.advisor@aic.edu.

Bringing Guests

Doctoral candidates are encouraged to invite up to four guests to the doctoral hooding. Candidates who do not need all four tickets and candidates who need more than four tickets should contact the Registrar’s Office. Tickets for guests can be picked up at the Grad Salute on Thursday, March 22, from 10 a.m. – 2 p.m. and 4 p.m.-6 p.m., and Saturday, March 24, from 11 a.m. – 2 p.m. in the Campus Center Auditorium. If you cannot attend a Grad Salute please notify the Registrar’s Office at 413.205.3212.

Guests are encouraged to arrive at the Griswold Theatre when doors open at 1 p.m.

Special Accommodations

If you or your guest(s) require special accommodations for the Commencement Ceremony, such as a sign language interpreter, please complete and submit the Commencement 2018- Accommodation Request Form two weeks prior to the Commencement Ceremony.

If you have any questions, please contact Patty Scagliarini at 413.205.3264 or patricia.scagliarini@aic.edu.

Handicap parking is available in lot P on the Homer Street side of the Esther B. Griswold Theatre. See parking below.

Inviting Foreign Guests to Doctoral Hooding

Many American International College students request the presence of foreign family members for the Doctoral Hooding Ceremony. To visit the United States, family members must obtain the appropriate visa. In order to support the issuance of the visa, the College will provide verification that the student is anticipated to graduate.

There are two separate request processes that depend on your citizenship. Use the appropriate process outlined below:

Domestic students requesting foreign guests:

Visit the Office of the Registrar in Lee Hall to request verification of the anticipated graduation.

You will receive:

  1. A notarized letter verifying your upcoming graduation
  2. A template that can be used as additional support

F-1 visa students requesting foreign guests:

Contact Lesley LaMarche in the Office for International Student Life to request verification of the anticipated graduation.

You will receive:

  1. A notarized letter verifying your upcoming graduation
  2. A template you can use as additional support
  3. A letter from the International Student Advisor verifying F-1 student status

In either scenario, please contact the appropriate office as soon as possible. Since your relatives must appear in person at a United States Embassy or Consulate in the nation where they reside, it is best to have your documentation to them as far in advance as possible.

Directions, Map and Parking

AIC Griswold Theatre Directions

AIC is located in Springfield’s historic Mason Square district near downtown Springfield.

From the North

Take Interstate 91 (I-91) South
As you approach Springfield, take exit 8 for I-291/US-20 E
Take exit 2A to merge onto Chestnut St
Turn right onto Liberty St
Turn left onto Dwight St
Turn left onto State St
Travel less than 2 miles up State St to 1000 State St.
Turn right on to Concord Terrace and parking will be on the left
Follow signs on campus to the Griswold Theatre

From the South

Take Interstate 91 (I-91) North.
Take exit 6 toward Springfield Center
Merge onto E Columbus Ave
Turn right onto State St
Travel 2 miles up State St to 1000 State St.
The Main campus will be on your right.
Turn right onto Concord Terrace and parking will be on the left
Follow signs on campus to the Griswold Theatre

From the East or West

Take the Massachusetts Turnpike (I-90) toward Springfield
Take exit 6 for I-291 toward Springfield/Hartford
Turn left onto I-291 W
Take exit 5 for US-20 E/Mass 20A W toward E Springfield/Indian Orchard
Turn right onto US-20 Alt W
Turn left onto Roosevelt Ave
Travel 2.3 miles and take a slight right onto Berlin St
Turn left onto State St
Turn left onto Concord Terrace and parking will be on the left.
Follow signs on campus to the Griswold Theatre

From Bradley Airport

Take Interstate 91 (I-91) North.
Take exit 6 toward Springfield Center
Merge onto E Columbus Ave
Turn right onto State St
Travel 2 miles up State St to 1000 State St.
The Main campus will be on your right.
Turn right onto Concord Terrace and parking will be on the left
Follow signs on campus to the Griswold Theatre

Parking

Parking is available on the AIC campus in lots B, D, and I. Handicap accessible parking is available in lot P on the Homer Street side of the Esther B. Griswold Theatre.

Map of Campus Marking Lots B, D, I and P

Lodging

AIC has made special arrangements with several hotels in the area to ensure you get discounted rates when you visit us. Be sure you mention that you wish to receive the AIC rate when making your reservation. View our list of local accommodations.

Contact

If you have any questions about the Doctoral Hooding Ceremony please contact the Registrar’s Office by phone or in person using the contact information below.

Registrar’s Office
Lee Hall
413.205.3212
Hours: 8:30 a.m. – 4:30 p.m., Monday – Friday

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© 2018 American International College

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