To Employees and Students:
AIC has achieved a greater than 95% rate of students and employees who are up-to-date1 on their COVID-19 vaccination and booster, excluding students in fully remote or online programs. The resilience of the AIC community remains strong, and we have proven we are willing to take the necessary measures to keep each other safe and move us toward normalcy. To that end, below are some important updates regarding COVID-19 protocols that will go into effect on Monday, February 28, 2022:
1“Up-to-Date” on COVID-19 Vaccinations is defined on campus as:
Effective Monday, February 28, 2022, masks will no longer be required for individuals who are up-to-date with their COVID-19 vaccination and booster on AIC’s campus (including in classrooms, residence halls, and dining facilities) with the following exceptions:
All individuals who are not up-to-date on COVID-19 vaccinations or are unvaccinated, including those that have received an approved exemption, are still required to wear face coverings and observe physical distancing while inside any AIC facility where others are present, and while outside when social distancing cannot be guaranteed with the following exceptions:
If you test positive for COVID-19 on either a rapid antigen or PCR test, you are required to self-isolate – regardless of vaccination status. Students who live on campus will be moved to isolation housing. Below is the updated guidance:
If you are a close contact of someone with COVID, follow the quarantine recommendations below based on your vaccination status. Regardless of vaccination status, if you tested positive for COVID-19 in the prior 90 days you should follow the guidance for those up-to-date on vaccinations; however, testing is not recommended unless you have symptoms, and if you do have symptoms, a rapid antigen test is recommended.
| Vaccination Status | Quarantine Guidance |
| Up-to-date1 on COVID-19 Vaccinations |
|
| Not Up-to-date1 on COVID-19 Vaccinations or Unvaccinated |
|
Consistent with Massachusetts Department of Public Health and the Springfield Department of Health and Human Services, AIC will continue to contact individuals who test positive for COVID-19 from a test conducted on campus and will limit contact tracing to those who are unvaccinated or not up-to-date1 on their vaccinations. Students who test positive should notify their close contacts as soon as possible.
The Student Handbook Addendum and the Reopening FAQ page have both been updated to reflect these changes.
-Pandemic Planning Committee
The message below was originally sent on January 6, 2022. Shortly after, the CDC modified the guidelines for when to receive the COVID-19 booster after receiving the final dose of the Moderna vaccine. This message has been updated to reflect the change from 6 months to 5 months after the final dose of a Moderna vaccine to avoid confusion.
Added: January 6, 2022
To All Members of the AIC College Community:
As we continue to monitor COVID-19 and plan for a safe return to campus, we must acknowledge that there has been a significant increase in COVID-19 cases across the United States. While AIC achieved a high level of vaccination on campus last semester (98%+), we recognize that waning immunity provided by primary vaccinations is not enough to provide full protection against the virus. In alignment with current Centers for Disease Control and Prevention (CDC) and Massachusetts Department of Public Health (DPH) recommendations, AIC is implementing a new COVID-19 booster requirement for students and employees who intend to be on campus. Thoroughly read the information below about the vaccine booster requirement and other important updates.
AIC will require students and employees to be fully vaccinated against COVID-19 and receive a booster dose when eligible, unless they have an approved exemption. Boosters must be received by February 1, 2022, or within 2 weeks of becoming eligible if eligibility occurs after 2/1/22. This requirement extends to anyone who plans to be on campus for any reason including to attend classes, access campus resources (such as the library), participate in athletics and extracurricular activities, or attend in-person activities/events (such as Commencement).
| Primary COVID-19 vaccine type you received: | When to get a booster dose: | Which booster can you get: |
| Moderna | 5 months after final dose of primary vaccine | CDC recommends Pfizer-BioNTech or Moderna (mRNA COVID-19 vaccines) in most situations. |
| Pfizer | 5 months after final dose of primary vaccine | |
| Johnson & Johnson | 2 months after primary vaccine |
CLICK HERE to locate a booster location near you.
Please note, you should receive your booster dose as soon as you are eligible to increase your immunity and avoid being required to quarantine. If you fall outside of your primary vaccine window (5 months for Moderna, 5 months for Pfizer, or 2 months for Johnson & Johnson) and have not yet received your booster, you will be required to quarantine if you are exposed to someone who tests positive for COVID-19.
Once you receive your booster dose, please upload a copy of your vaccination card to your patient portal by going to https://aic.medicatconnect.com/, selecting “Upload,” and choosing “COVID Booster Vaccine” from the drop-down.
If you have difficulty signing into the system, please email dexter.health@aic.edu.
Students are strongly encouraged to receive a COVID-19 test prior to coming to campus and stay home for the full isolation period if the test is positive. Residential students who test positive after moving to campus will be required to move to isolation housing or return home as isolation housing is limited.
Effective immediately, through March 4, 2022, the City of Springfield requires all individuals regardless of vaccination status (including students, employees, and visitors) to wear a face-covering while indoors. This requirement applies to all indoor settings except when someone is seated and actively eating or drinking, when an employee is alone working in their assigned workspace, or when a student is in their assigned residence hall space with nobody present other than those assigned to that space.
Please visit https://www.aic.edu/faqs-2021/ or email covidquestions@aic.edu.
-Pandemic Planning Committee
To All Members of the AIC College Community:
We would like to recognize the commitment the AIC community exhibited during the fall semester to keep the Hive healthy. There were very few COVID-19 cases on campus throughout the Fall 2021 semester, which allowed for rich face-to-face instruction, in-person programming, and large-scale events.
As we anticipate our departure and plan for our return next semester, we recognize the emerging risk of the Omicron COVID-19 variant. To that end, we must once again respond to protect our community and ensure everyone is able to have a healthy break and a safe return to the spring semester.
Below are some important updates:
Effective Monday, December 20, 2021, through January 30, 2022, all individuals regardless of vaccination status (including students, employees, and visitors), must wear a face covering while indoors unless alone in their private office or in their assigned residence hall room.
AIC will continue to require all students and employees to be fully vaccinated against COVID-19 unless they have an approved exemption.
In alignment with CDC recommendations, all students and employees are strongly encouraged to receive a COVID-19 booster shot as soon as it is available to you. CLICK HERE to locate a booster location near you.
When to Get your Booster:
While not required at this time, if you do receive a booster shot, please upload a copy of your vaccination card to your patient portal by going to https://aic.medicatconnect.com/, selecting “Upload,” and choosing “COVID Booster Vaccine” from the drop-down.
If you have difficulty signing into the system, please email dexter.health@aic.edu.
Please visit https://www.aic.edu/faqs-2021/ or email covidquestions@aic.edu.
-Pandemic Planning Committee
To All Employees and Students:
In alignment with the City of Springfield ending its universal mask mandate, effective November 1, 2021, masks will no longer be required for fully vaccinated* individuals on AIC’s campus (including in classrooms, residence halls, and dining facilities) with the following exceptions:
All individuals who are not fully vaccinated* are still required to wear face coverings and observe physical distancing while inside any AIC facility where others are present, and while outside when social distancing cannot be guaranteed with the following exceptions:
*Fully vaccinated means two weeks after the second dose of a two-dose vaccine or two weeks after a one-dose vaccine.
The Student Handbook Addendum and the Reopening FAQ page have both been updated to reflect this modification to the universal mask mandate.
-AIC Pandemic Planning Committee
AIC has achieved an astounding 98% vaccination rate amongst employees and students who are currently on campus! This vaccination rate excludes students in fully remote or online programs. This incredible accomplishment is due to our collective commitment to keep each other and our surrounding community safe and moves us toward a more normal academic year.
Unfortunately, the surrounding community has not achieved the high level of vaccination that AIC has, with only 47% of the eligible City of Springfield residents fully vaccinated as of August 31, 2021. This has resulted in increased COVID-19 transmission in the community and is again taxing local hospitals. To combat this increased transmission, the City of Springfield has enacted a mask mandate, regardless of vaccination status, while indoors and while outdoors and unable to maintain social distancing through November 1, 2021. In alignment with this local mandate, a mask mandate will remain in effect on campus and for all college-sponsored events while indoors and while outdoors and unable to maintain social distancing. Please review the updated FAQ site for more information.
We pride ourselves on being part of the community in which we live, work, and learn, and our community is once again calling upon us to do our part to help flatten the curve and slow the spread of COVID-19. We will continue to consult with local health experts to ensure we are able to safely progress toward the typical college experience everyone expects and deserves while keeping the community safe.
The Pandemic Planning Committee
Below are some important updates and reminders as we approach move-in weekend and the first day of classes. Please read the full email carefully.
From August 27, 2021 through September 10, 2021, all individuals regardless of vaccination status (including students, employees, and visitors), must wear a face covering while indoors unless alone in their private office or in their assigned residence hall room.
Individuals do not have full immunity provided by the COVID-19 vaccine until two weeks after their final dose. Students are allowed to submit proof of their final vaccine dose up until they come to campus for their first day of classes, which means some students will not have had two weeks between their final dose and their first day on campus.
Enacting universal indoor masking during the first two weeks of classes provides enough time for everyone on campus to have the highest level of protection against COVID-19.
All students coming to campus for any reason must provide proof of their final COVID-19 vaccine dose prior to coming to campus. This means it is TOO LATE to begin a two-dose vaccine. Students who have not received at least their first dose of a COVID-19 vaccine may still receive a single dose vaccine, such as the Johnson & Johnson vaccine, in order to move-in and/or attend classes on time for the Fall 2021 semester.
Students who have a final dose scheduled for after they would normally arrive to campus are reminded that they cannot move into college housing, participate in athletics, or attend in-person classes until they have received their final dose and provided proof to the institution. In addition to not being able to come to campus, if a student does not have their final dose submitted prior to the end of the add/drop period (9/10/21), they will be withdrawn for the fall semester.
AIC will run Johnson & Johnson COVID-19 vaccine clinics on campus during the following times:
Friday, 8/27/21: 9am – 12pm Griswold Lobby
Sunday, 8/29/21: 9am – 4pm Griswold Lobby
Monday, 8/30/21: 9am – 12pm West Wing of Cultural Arts Center
Tuesday, 8/31/21: 9am – 12pm West Wing of Cultural Arts Center
No pre-registration required. Open to the public. The Johnson & Johnson vaccine is only authorized for individuals 18 years or older. Please bring your health insurance information.
Students are reminded to upload proof of their COVID-19 vaccine immediately after they receive their final dose by going to https://aic.medicatconnect.com/ and selecting “Upload.” If you have difficulty signing into the system, please email proof to dexter.health@aic.edu.
Religious Exemptions: The deadline for students to submit religious exemptions to the COVID-19 vaccine was 8/20/21. No additional student religious exemption requests will be accepted.
Medical Exemptions: Medical exemptions will be accepted and reviewed on a case-by-case basis.
Please visit https://www.aic.edu/faqs-2021/ or email covidquestions@aic.edu.
Students who are enrolled in fully online or remote programs are no longer required to provide proof of vaccination to participate in their online or remote coursework.
Students in fully online or remote programs who choose not to provide proof of vaccination or receive an approved medical or religious exemption, will not be permitted to come to campus or attend in-person college-sponsored activities for any reason. This includes utilizing on-campus resources (such as the library), living on campus, participating in athletics, and attending events (such as commencement).
This policy modification applies to students in the following programs who do not have any in-person course requirements on AIC’s campus to complete their program of study:
School of Health Sciences
School of Business, Arts, and Sciences
School of Education
Students who are required to participate in an off-campus experience for credit (practicum, internship, clinical rotation, etc.) may be required to follow additional guidelines or mandates prior to participation in that experience. Such parameters will be disclosed by the off-campus site and may impact student participation if unvaccinated. AIC will not be held responsible for delays or inability to complete program requirements related to off-site participation restrictions. Any student needing an off-site experience is recommended to research, locate, and receive approval for the experience as soon as permitted by their academic program.
Students enrolled in programs that require any in-person coursework, such as most undergraduate programs, will not have an option to take all of their courses remotely and must follow the COVID-19 vaccination requirement.
For more information, please visit the Fall 2021 FAQ Page or email covidquestions@aic.edu.
AIC Pandemic Planning Committee
Update to the vaccination deadline: All students must provide proof they have received the final dose of a COVID-19 vaccine prior to returning to campus for the first time and before attending Fall 2021 classes. This means there is still time to begin the Moderna and Pfizer vaccines prior to move-in day and/or the first day of classes! There are four weeks between the first and second dose of the Moderna vaccine and three weeks between Pfizer doses. The Johnson and Johnson vaccine is a single dose. Please plan your vaccination schedule accordingly.
Consistent with CDC and Massachusetts guidelines, effective July 6, 2021, fully vaccinated individuals (meaning reaching two weeks after receiving the second dose of the Pfizer or Moderna vaccines or two weeks after the one dose J & J vaccine) will not be required to wear masks while on campus, but may choose to do so.
Students who are not fully vaccinated (as defined above) are required to wear a mask at all times on campus, except while in their assigned residence hall space. They should follow guidelines for unvaccinated individuals per MA state guidelines that requires unvaccinated individuals to continue to wear masks while on campus (indoors and outdoors) and maintain social distancing.
All individuals are required to wear a mask while in counseling and health facilities, the athletic training facility and on campus shuttles per MA state guidelines.
Additional information for student-athletes: Proof of the final dose of the COVID-19 vaccination is required prior to participating in athletics activities. Athletes who have received their final vaccination dose who are not fully vaccinated will be required to follow all MA state guidelines while participating in athletics, such as wearing a mask and social distancing.
Students who have been granted an approved religious or medical exemption to the vaccination requirements, must follow Massachusetts state guidelines for unvaccinated residents that include continuing to wear masks in indoor settings and when they can’t socially distance. All religious and medical exemption requests must be submitted for review a minimum of one week prior to returning to campus.
Due to an email server issue, some students did not receive two key announcements—made on June 11, 2021, and June 25, 2021, respectively—concerning AIC’s Fall 2021 reopening and the requirement that all students be fully vaccinated for COVID-19 prior to the fall semester.
As a reminder, after receiving the final dose of an authorized vaccine, ALL students (including graduate, undergraduate, online, and fully remote students) are required to provide proof of vaccination using the “Uploads” button on the AIC Patient Portal. Vaccination or exemption documentation must be submitted prior to the fall semester and no later than August 15, 2021.
Please refer to www.aic.edu/reopening-2021-2022 for the latest information, including updated reopening guidelines and a comprehensive FAQ section.
Dear Campus Community,
AIC has updated its reopening guidelines including a comprehensive FAQ section on the website. Please refer to https://www.aic.edu/reopening-2021-2022/ for the latest information. Updates will be posted here throughout the summer.
As a reminder, all students and employees are required to be fully vaccinated before returning to campus, and will need to upload images of their proof of vaccination. The reopening guidelines provide detailed parameters and timelines for vaccination requirements, information on potential exemptions, and instructions for uploading COVID-19 vaccination record cards.
Beginning Tuesday, July 6, 2021, masks will no longer be required on campus for fully vaccinated individuals, which is two weeks after the second dose of a two-dose vaccine or two weeks after a one-dose vaccine.
Wishing you a safe and healthy summer,
The Pandemic Planning Committee
Dear Students,
For over a year, our collective goal has been the safe return to campus for all members of the AIC community. To that end, the College is requiring that all students and employees be fully vaccinated prior to returning to campus for the Fall 2021 semester. All students are required to provide proof of vaccination prior to coming to campus for the fall semester and no later than August 15, 2021. This requirement applies to all undergraduate and graduate students. Fully vaccinated means two weeks after the second dose of a two-dose vaccine or two weeks after a one-dose vaccine.
Why this requirement? The development of safe, effective, and accessible COVID-19 vaccines has made it possible to begin a transition back to a more normal campus environment for all, and the Centers for Disease Control and Prevention have stated that institutions of higher education can return safely to in-person learning without requiring masks and social distancing with a population of fully vaccinated students, faculty, and staff. Having a fully vaccinated population also lowers each person’s risk of getting the virus and creates a safer community. A fully vaccinated campus means the ability to have students back in the classroom, to allow students to visit each other in the residence halls, and to resume large-scale/high-capacity programming on campus.
Students may request a medical or religious exemption from receiving the vaccine. Information about the process will be provided on the FAQ page of the website within a few weeks.
AIC appreciates your understanding of and compliance with this vaccine requirement as it represents an extension of the College’s abiding commitment to maintaining a healthy and safe campus environment and doing its part to help end a public health crisis. I look forward to welcoming you all to campus this fall as first-time or returning students.
Sincerely,
Vince Maniaci
President
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