Office of the Registrar

Mission

The Registrar’s Office at American International College supports the teaching and learning of our community by actively engaging in the stewardship of the academic records, facilitating key academic processes of student-centric class scheduling, maintaining the catalog, and supporting all graduation-related processes. Further, the office actively engages with our constituents to ensure accurate and timely reporting of compliance-related information and provides excellent service in support of our diverse student population’s need for transcripts, enrollment, and degree verification.

Services

At the Registrar’s Office, we are happy to assist you with any of the following:

  • Ordering/tracking transcripts
  • Degree/enrollment verifications
  • Certification of Veteran’s benefits
  • Questions regarding Degree Audit
  • Transferring Credit
  • Adding/dropping courses
  • Applying for graduation and obtaining your diploma
  • General questions about academic policies, procedures, and classes.

Forms & Services

Many of the Registrar’s services can be activated by filling out one of the following forms. Download the applicable form, print it out, fill in all the required information, and drop it off or send it to the Registrar’s Office. Please note that some of the forms require signatures from advisors, department chairs, or deans.

Official Transcript Requests

Official AIC transcripts are ordered online through the National Student Clearinghouse. Note that no transcripts will be issued during the periods of Commencement, course registration, examination, or until all financial obligations to the college are fulfilled. Official transcript requests may take up to (5) business days to process. Some users may be asked to fax an authorization of release with their signature to the National Student Clearinghouse.

No transcripts will be issued until all financial obligations to the college are fulfilled.

Payments can be made by Credit Card or Debit Card. You will not be charged if there is a Student Accounts hold on your account.

  • Transcripts are $10 each plus a $2.25 processing fee. Once your transcript request is processed, your transcript will be mailed within 3-5 business days. Please allow an additional 5-7 business days for delivery by the United States Postal Service.
  • Hold for Pick up – Once your transcript request is received, your transcript will be available for pickup at the Registrar’s Office, located in Lee Hall, first floor. Our office hours are 8:30-4:30 Monday through Friday. You will receive an email 3-5 days after the initial order of notification that your transcript is ready for pick up. All transcripts must be picked up within 30 days of the initial order or transcript will be destroyed and a new request and payment will be required.
  • Domestic Overnight transcripts are $50 plus a $2.25 processing fee. Domestic overnight transcript requests must be placed before 11:00 a.m. EST. Your transcript will be mailed via USPS express and will be sent out overnight via USPS. The Overnight order MUST be placed before 11:00 a.m. EST.
  • International transcripts are $100 U.S. dollars plus a $2.25 processing fee. Once your transcript request is processed, your transcript will be sent within 3-5 business days via Federal Express.

Ordering online is for Official Transcripts only. For unofficial transcripts, current students can download an unofficial transcript from their my.AIC.edu student portal.

If you have any questions about the forms, need help filling one out, or aren’t sure which form is the right form, feel free to contact us.

American International College
Office of the Registrar
1000 State Street
Springfield, MA 01109
registrar@aic.edu
Phone: 413.205.3212
Fax: 413.205.3974

See AIC’s current course offerings.

Click on the link above to see AIC’s current course offerings for the summer and fall of 2018.

See AIC’s academic calendars.

Click on the link above to see AIC’s main and program specific academic calendars.

Early College Program FAQ

The Early College Program gives current high school juniors and seniors from the South Hadley and Springfield School Districts the opportunity to take AIC college-level courses for college credits. Early College students can take one course per AIC semester for a total of 4 possible courses. To learn more click the link above.

2018 Commencement

Ready for graduation? Click on the link above to learn everything graduates, parents, family, friends, and faculty need to know for the big day.

2018 Doctoral Hooding Ceremony

2018 marks AIC’s first annual Doctoral Hooding Ceremony to be held at the Esther B. Griswold Theatre on the AIC campus! This ceremony honors doctoral candidates and their years of dedication. Click the link above to for more details.

Where to find us

We’re right on campus if you need a hand. Just give a shout or stop by.

Registrar’s Office
Lee Hall
413.205.3212
registrar@aic.edu
Hours: 8:30 a.m. – 4:30 p.m. Monday – Friday

Registrar’s Staff

Barbara Lavoie

Records Coordinator

Gina Nubile

Assistant Registrar

Kathleen Manning

Assistant Registrar

Laurie Bednarczyk

Assistant Registrar

Petra Ellis

Data Analyst

Pamela Robinson

Interim Registrar

 

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© 2018 American International College