Welcome to AIC!

While you’re so close to starting your AIC career, there are still a few items you need to take care of before you arrive this fall!

You will be receiving (if you haven’t already) a Welcome Packet with all the important steps you need to complete prior to starting classes in the fall. Think of this packet as a roadmap to your future. Please carefully review these steps and complete all those that apply to you below.

Activate your student email
  • As an AIC student you will receive a personalized email account three business days after depositing. Activating your new account at aic.edu opens doors to information regarding course registration, program information, news, events and so much more!
      • If you have not received this email, reach out to your Admissions Counselor.
      • Forgot your password? Click on the “Forgot Password” link on the login page or reach out to ithelpdesk@aic.edu.
Register for a Summer Summit Day session
  • Sign up for a session at https://aic.campuslabs.com/engage/organization/nextsteps.
      • Log in using your student email and password in order to register.
      • Make sure to sign up ASAP! Spaces are limited.
  • We can’t wait until Orientation Day to meet you, so we’re holding Summer Summit Sessions throughout the summer to prepare you for the fall semester!
    • At Summer Summit you’ll:
        • Receive your class schedule
        • Understand your student portal
        • Go over your commuter/residential status
        • Meet your Academic Advisor
        • and more…
Commuters
  • Make sure to activate your student email 24 hours prior to completing this step.
  • To Apply for Commuter Status:
    • Login to the MyHousing Portal
    • Click “Application” at the top of the main MyHousing Portal page
    • Select the Commuter Student Eligibility Application 2021-2022
    • Read the Commuter Student Agreement carefully, and leave an electronic signature
    • Complete the Application and click “Continue”
    • You will receive a confirmation message and email in your Outlook inbox indicating that your application has been received
      • Responses to completed Commuter Student Eligibility Application will begin on May 1st.
    • Students who have either fulfilled their residency requirement, or meet one of the residency requirement exemptions may apply for commuter status, should they be interested. Those exemptions include:
      • You live with your parent(s) or guardian(s) within 30 miles of AIC
      • You are a legally responsible party for dependent children or other family members
      • You live with your spouse
      • You need special housing due to a physical disability that AIC cannot reasonably accommodate
Residents
  • Make sure to activate your student email 24 hours prior to completing this step.
  • To Submit Your New Student OR Transfer Housing Application:
    • Login to the MyHousing Portal using your AIC email address and password.
    • If you receive an “Error 500” message, or if you cannot login, the AIC IT Help Desk will be able to assist.
    • Click “Application” at the top of the page, and select the “New & Transfer Student Housing Application: 2021-2022”
    • Review the AIC Housing Agreement, and leave a signature at the bottom of the page to advance into the application.
    • Enter your contact information, your housing preferences, and your emergency contact information.
    • You will receive a confirmation message and an email in your Outlook inbox when you have successfully submitted your application.
    • Due date: priority deadline is June 31st for July 15th housing assignments. Will accept applications past June 31st.
  • The AIC Residency Requirement is in Effect for the 2021-2022 Academic Year
    • Many of our students say that living on our campus is one of the best parts of their college experience. We work hard to make each residence hall feel like its own community, and to make sure you feel like family. This is much more than where you sleep. It’s a place to hang out with friends. To finish your term paper, grab a tasty meal or throw on sweats and watch a movie. It’s a place to feel comfortable and safe. This is home. Living on campus is a great way to get to know the college and other students. That’s why all of our full-time undergrads live on campus during freshman, sophomore, and junior years.
    • We do allow for some exceptions. If you are a freshman, sophomore, or junior (by credit as of the first day of classes in the fall), you may live off campus if you meet one of these requirements and complete the Off-Campus Residency Application:
      • You are 23 years of age or older
      • You live with your parent(s) or guardian(s) within 30 miles of AIC
      • You are a legally responsible party for dependent children or other family members
      • You live with your spouse
      • You need special housing due to a physical disability that AIC cannot reasonably accommodate
Complete Health Forms
  • All students are required to complete both required health forms.
    • Page 1: Medical History Form
      • Must be filled out by yourself and/or a parent or guardian.
      • Health Science Students must have proof of a two-step Tuberculin Skin test (Mantoux) completed prior to the start of classes.
      • Student Athletes must have proof sickle cell blood test.
      • Connect with your primary health care provided for more information.
    • Page 2: Physical Examination and Immunization Form
      • Must be completed by a licensed MD (allopathic doctor), DO (osteopathic doctor), NP (nurse practitioner), or PA (physician assistant).
      • A copy of your yearly physical is also acceptable.
    • Forms can be returned by
      • Email: dexterhealth@aic.edu
      • Postal mail: with ATTN: Dexter Health Services
      • In person: At the start of the semester
    • Direct all health related questions to Dexter Health Services: 413.205.3248, dexterhealth@aic.edu.
Enroll In or Waive College Health

This step will be available in June. Check back at that time.

  • Why your bill reflects a Health Insurance charge
    • All Students who fall under the health insurance requirement, as per the Commonwealth of Massachusetts, will automatically be charged the Student Health Plan fee on their bill.
  • Official Enrollment Process
    • If you are planning to use the student health insurance plan (SHIP), you’re required ti complete the enrollment form online. Students required to have insurance who do not submit an enrollment or waiver form will be enrolled in the SHIP after the deadline, retroactive to August 1, 2020.
    • Part-time students who are not mandated to have insurance may enroll in the SHIP on a voluntary basis by completing the enrollment form by the deadline. The insurance charge will be added to the student billing statement.
  • Official Waiver Process
    • If you are covered by a comprehensive health insurance plan you can opt-out of the AIC Student Health Insurance Plan (SHIP) by completing the petition to waive form online.
    • Before waiving, compare the cost, coverage, and benefits of the SHIP to your existing plan. Please consider the following:
      • Your plan must provide access to in-network doctors, hospitals, labs, pharmacies, and behavioral health providers in the Springfield, MA area.
      • Out of state Medicaid and many HMO or EPO plans do not provide out-of-network coverage. Emergency only coverage does not meet Massachusetts SHIP requirements.
      • Many plans do not cover referrals made by Health Services.
      • If you do not submit a petition to waive form by the deadline above, you will be enrolled in SHIP and responsible for the premium.
    • Student Athletes
      • Athletes must complete this process before you arrive for the semester in order to ensure health insurance coverage.
    • International Students
      • You are required to enroll in AIC’s student health insurance plan (SHIP). Please refer to the Official Enrollment Process tab.
    • Massachusetts Health Insurance Regulation
      • The Commonwealth of Massachusetts mandates that all matriculated full-time and three-quarter-time students attending an institution of higher education in this state who are not enrolled solely in short term courses or in an online program must be enrolled in a qualifying Student Health Plan that meets established minimum benefit guidelines.
      • MUST complete a waiver showing proof of comparable coverage once every year in order to have the fee reversed (by posted deadlines).
Finalize Financial Plan
  • We know college can be expensive, and we’re dedicated to helping you understand your financial responsibility with AIC. Bills and Student Account Documents will be sent in a separate package around mid-June.
  • Online Payments
    • Make payments easily online through the Payment Gateway.
    • Log in to your student portal, MyAIC, navigate to “My Profile,” “My Student Billing,” “Payment Gateway.”
    • Set up your Payment Gateway account through Nelnet.
    • Make one time payments anytime.
  • Monthly Payment Plans
    • Sign up for a monthly payment plan online through the Payment Gateway. Monthly Payment Plan Options open June 1st.
    • Log in to your student portal, MyAIC, navigate to “My Profile,” “My Student Billing,” “Payment Gateway.”
    • Set up your Payment Gateway account through Nelnet.
    • For information regarding payment plan options, visit https://www.aic.edu/admissions/tuition-financial-aid/payment-plans/.

 

 

 

 

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